If you wish to cancel your tour, please notify Cycling Japan in writing.
Once Cycling Japan receives your notice, cancellation will take effect
with following cancellation charge.
Days prior to departure / Cancellation Charge
42 days + / Full amount of your deposit
21-41 days / 25% of tour price
8-20 days / 50% of tour price
2-7 days / 75% of tour price
1 day / 100% of tour price
Departure day / 100% of tour price
Trips are organized and priced on a twin share basis. Single supplement
accommodation is available (except some locations) at an extra price.
If you book as a single and are agreeable to sharing a room we will
arrange for you to share with a person of the same gender. For a guaranteed
single room you must pay the advertised single supplement rate.
Cancellation due to Tour Booking Numbers
Cycling Japan reserves the right to cancel any tour prior to departure
in the event that booking number does not reach to minimum to go. In
this case, you will be given a full refund of payments you have made
to Cycling Japan. You will not be entitled to claim any additional amounts
or seek any compensation for any inconvenience which may result from
Insurance Benefit Details
The below is the details for the insurance included in the tour. Please
note that the insurance benefit is not enough to cover all your medical
expense when it needed. You are strongly recommended to make a contract
of travel insurance.
Insurance Benefit Details
Death or permanent disability, up to 15,000,000 yen
Inpatient medical costs, up to 200,000 yen
Outpatient medical costs, up to 50,000 yen
Company liability, up to 100,000,000 yen
The travel insurance is not included in the tour. Full personal travel
insurance including accident, illness and travel cancellation is strongly
recommended for all of our tours to guard against the unexpected event.
Cycling Japan reserves the right to:
* Change the date of departure or conclusion of the tour, or, modify
any aspect of the tour.
* Cancel or modify any routes with the tour or objectives set out in
* Substitute different or equivalent routes within the tour in place
of cancelled or modified routes.
* Postpone, cancel or delay any such aspect of the tour if it is necessary
to do so due to inclement weather, snow or icy conditions or conditions
that are otherwise likely to be hazardous or dangerous or due to any
other adverse or threatening conditions which may affect the safety
of participants and guides of the group.
Health and Fitness requirements
To fully enjoy and benefit from your holiday experience you should be
in good health and physical condition. If you have a medical, physical
or mental condition you must disclose this to us upon booking. You are
also obliged to do the same once your condition changes prior to departure.
Assumption of Risk and safety declaration
You acknowledge that:
* By its very nature of adventure travel can be more challenging and
demanding with a commensurately higher level of risk compared with conventional
holidays, and involve potential exposure to injury and possibly death.
* The additional dangers and risks associated with adventure travel
may include difficult and dangerous terrain, extremes of weather, including
sudden and unexpected changes, remoteness from normal medical services
and from communications and evacuation difficulties in the event of
illness or injury.
* We reserve the right to withdraw any person who in our opinion is
likely to endanger themselves or others. We also reserve the right to
cancel any activity if we become concerned for any reason for your safety
or that of any other person.
* You must follow our instructions and use any safety equipment provided
at all times. For the above reasons you accept the inherent and increased
dangers and risks associated with the proposed adventure and the accompanying
risk of injury, death or property damage or loss.
Release and Waiver of Liability
In consideration of Cycling Japan accepting your booking and in consideration
of you being permitted by Cycling Japan to join the tour to the extent
permitted by law, you:
* release, waive, discharge, hold harmless and agree to indemnify Cycling
Japan and its officers, employees, agents, licensees, guides and other
representatives from all claims, actions or losses for bodily injury,
property damage, wrongful death, loss of services, loss of profits,
consequential, exemplary, indirect or punitive damages or otherwise
which may arise out of or occur during your travel in connection with
the tour or any activities conducted in conjunction there within unless
caused by the willful negligence or wrongful act of Cycling Japan and
its employees: and regardless of the situation or circumstances giving
rise to the claim you waive any claims you have, or may at any time
have, against Cycling Japan and its employees and you agree, by accepting
the additional inherent dangers and risks associated with the tour,
not to make any claim against or seek any compensation from Cycling
Japan and its employees in respect of any personal injury, illness or
death suffered by you or damage to or loss of property sustained by
you as a result of your participation in the tour. To the extent permitted
by law, all our liability for damage to your property, disruption to
travel plans, or mental injury is excluded.
The information supplied by you on the booking form will only be used
by Cycling Japan. However, in the unlikely event of an accident, any
special medical or personal information may be supplied to medical or
emergency services personnel.